Built for organisations that take compliance and safeguarding seriously

Lack of visibility creates risk

Supplier documents managed in emails and spreadsheets

The problem

No clear view of compliance status.

Expiry dates missed

This exposes schools to unnecessary risk and audit challenges.

Full control of vendor compliance

VendorCheck Pro gives you a powerful structured system to manage vendor compliance across your organisation.

Track documents, and people, monitor expiry, and maintain a clear audit trail, all from a single, controlled environment.

Instantly identify which vendors and their staff meet your compliance standards which are approved to work with your school and who is approved to arrive on campus.

The Solution

How it works

Three straightforward steps to full vendor compliance oversight.

Centralise your vendors

We help set up your structured vendor register, templates, reports & invite your vendors to their vendor portal.

Track compliance documentation & Staff

Maintain oversight

Use the dashboard & reporting hub to instantly see which vendors are compliant, which are at risk, and which require action.

Vendors Upload, you approve, organise, and monitor key vendor documents and staff with AI review and expiry tracking.

Built for compliance oversight

Structured vendor register

Document verification and approval

Automated expiry tracking

Notification and reminder system

AI powered verification

Compliance dashboard with compliance status visibility

Reporting for audit and review

Know instantly which vendor staff are school safe

Manage multiple sites and campuses on one platform

AI-powered compliance, built for accuracy and speed

VendorCheck Pro uses AI to streamline compliance management and reduce manual effort. Documents are automatically scanned to identify key details such as expiry dates and verify that they match the correct vendor.

• Automatically extracts expiry dates from documents

• Verifies documents against the registered vendor credentials

• Reduces manual review and data entry

• Improves accuracy and consistency

Reduce risk. Improve oversight.

Instantly see which vendors and their staff are safe and compliant to work with

Maintain a clear compliance position at all times

Reduce reliance on manual tracking

Prepare for audits with confidence

Improve accountability across suppliers

Designed for regulated environments

VendorCheck Pro is built to support schools and trusts in maintaining compliance standards. A structured, reliable system that helps you stay organised, accountable, and prepared.

Data Security

Security Pack

Improve accountability across suppliers

Compliance Standards

Secure data storage with best-practice standards

Access our Compliance & Data Security Pack

Frequently Asked

What documents can I track for vendors and their staff?

Any compliance documents including insurance, safeguarding, and certifications.

Can I see which vendors are compliant at a glance?

What happens when documents expire?

How does the AI document scanning work?

How do vendors provide their documents?

You & the Vendor receive automated reminders before expiry together with reports and dashboard alerts

Vendors upload and maintain documents through a secure vendor portal link.

Yes, the dashboard & reporting hub shows clear compliance status for all vendors and staff.

AI extracts expiry dates and verifies documents match the registered vendor.

Is VendorCheck Pro suitable for multi-school groups?

Yes, it supports both individual schools and multi-school organisations.

Is our data secure?

Yes, data is protected using best-practice security standards.

Why not just use spreadsheets?

Spreadsheets make it difficult to maintain visibility, track expiry dates, and ensure consistency. VendorCheck Pro provides a structured system accessible via organisation and vendor portals, eliminating manual work and back-and-forth emails, with clear compliance status, automated reminders, reporting, risk visibility, and AI-assisted document verification.